Legal & Privacy
Terms, copyright, and use of this website
This information is provided as a general template for a United Kingdom-based photography representation agency. It is not legal advice. You should have these pages reviewed by a qualified solicitor before publication.
Website terms
By accessing this website you agree to use it in accordance with these terms. If you do not agree, you should not use the site. We may update these terms from time to time; continued use after changes constitutes acceptance of the revised terms.
Intellectual property
Unless otherwise stated, copyright and other intellectual property rights in this website, including text, design, logos, and images, belong to Horton-Stephens and/or the credited photographers and licensors. You may not reproduce, distribute, or exploit content without prior written consent, except as permitted by law.
Photographers represented by the agency retain copyright in their work as agreed in their individual agreements. Moral rights are asserted where applicable.
Licence to use the site
You may browse the site for lawful personal or internal business purposes. You must not misuse the site, attempt unauthorised access, introduce malware, or use automated means to scrape content at a scale that harms our systems or rights-holders.
Limitation of liability
To the fullest extent permitted by English law, we exclude liability for any loss or damage arising from your use of this website or reliance on its content, except where such exclusion is not permitted. Nothing in these terms excludes liability for death or personal injury caused by negligence, fraud, or any other liability which cannot be excluded.
Commissioning and estimates
Details of shoots, usage licences, fees, and delivery are agreed in separate estimates, confirmations, or contracts. This website does not constitute an offer capable of acceptance.
Governing law
These terms are governed by the laws of England and Wales. The courts of England and Wales have non-exclusive jurisdiction over any dispute, subject to mandatory consumer protections where applicable.
Contact
For legal or business enquiries relating to this website or represented artists, use the contact details shown on the site or your usual Horton-Stephens contact.
How we handle personal data
This privacy notice describes how Horton-Stephens (“we”, “us”) processes personal data when you use our website and services. It is a template for a UK-based photography agency and should be adapted to your actual practices and reviewed for compliance with UK GDPR and the Data Protection Act 2018.
Who we are
Horton-Stephens is a photography representation agency. For data protection purposes, the controller is the entity named on our website and correspondence. You can contact us using the details provided on the Contact page.
Data we collect
We may collect identification and contact details (such as name, email address, phone number), professional information, communications you send us, and technical data when you use our website (such as IP address, browser type, and cookies where used).
How we use personal data
We use personal data to respond to enquiries; manage relationships with clients, artists, and suppliers; administer contracts and licences; operate and secure our website; comply with law; and, where permitted, send relevant marketing (you may opt out at any time).
Lawful bases
Depending on the activity, we rely on one or more of:
- performance of a contract or pre-contract steps;
- legitimate interests (e.g. running the agency, website security), balanced against your rights;
- legal obligation;
- consent, where we ask for it (e.g. certain cookies or marketing).
Sharing and processors
We may share data with service providers who process it on our instructions (such as hosting, email, CRM, or analytics), professional advisers, and authorities where required by law. We require processors to protect personal data appropriately.
International transfers
If we transfer personal data outside the UK, we do so using mechanisms recognised under UK data protection law (such as the UK extension to the EU-U.S. Data Privacy Framework or UK international data transfer agreements), unless an exception applies.
Retention
We keep personal data only as long as needed for the purposes above, including legal, tax, and contractual requirements, then delete or anonymise it.
Your rights
Under UK data protection law you may have rights to access, rectify, erase, restrict, or object to processing, and data portability. You may complain to the Information Commissioner’s Office (ICO). We will respond to valid requests within applicable time limits.
Cookies
Where we use non-essential cookies or similar technologies, we will provide further information and, where required, obtain consent in line with PECR and UK GDPR.
Updates
We may update this notice from time to time. The version on this page is the current one, with the date of last review shown where we maintain that field in practice.